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Vacancy Details

Office Manager - REF No. HQ4474

Industry Sector: Administrative and Support Services
Location: Hyde Park, Greater London, England

Salary: from £30000 to £40000 per Annum

FRS Office: FRS Headquarters
Consultant: William Son

Job Summary

A Central London-based independent financial services firm has a requirement for an Office Manager to assist with the smooth running of the business. Applications from ex-military candidates with a strong administrative and coordination background are encouraged for this position.

Detailed Job Description

A Central London-based independent financial services firm has a requirement for an Office Manager to assist with the smooth running of the business. Applications from ex-military candidates with a strong administrative and coordination background are encouraged for this position.

PERSON SPECIFICATION

Essential knowledge and skills for this role include:

Numeracy

Literacy

Excellent communication skills - both verbal and written

Ability to prioritise and adapt to meet deadlines

Ability to work on own initiative and under pressure

Excellent knowledge of Microsoft Word, Excel and Outlook systems
Excellent and accurate typing skills

Being team-focussed

JOB DESCRIPTION

Duties of the Office Manager include but are not limited to:

Meeting/greeting customers and/or clients
Diarising or scheduling appointments for senior staff
Board meetings - preparation, meeting and minutes
Providing cover and support for reception
Organising office layout and maintaining supplies of stationery and equipment
Recording office expenditure and managing budgets
Overseeing recruitment of new staff and/or training and induction
Responding to customer enquiries and complaints
Reviewing/updating health and safety policies and ensuring they are observed
Arranging regular testing for electrical equipment and safety devices
Management of social media
Managing daily interaction with external service providers

IT - managing liaison around system issues

Telephony - managing liaison surrounding telephony issues

Accountants - being familiar with standard accountancy software packages - preparing invoices and producing expense reports on behalf of the staff, etc

Payments - overseeing electronic banking instructions

Office - dealing with landlord, cleaner and any ad-hoc issues. Ensuring office remains clean and tidy in accordance with health and safety requirements and arranging any repairs

Telephone - assisting with taking and fielding calls

Filing - creating and maintaining robust electronic filing systems

SALARY

Salary is negotiable and dependent upon experience. Holiday entitlement and any associated benefits will be discussed at interview stage.


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