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Vacancy Details

Executive Pa - REF No. EB4422

Industry Sector: Administrative and Support Services
Location: Wellingborough

Salary: from £23000 to £30000 per Annum

FRS Office: Birmingham (East)
Consultant: Paul Lewis

Job Summary

We have an urgent requirement for an Executive Personal Assistant to work with a well-established family company in Wellingborough, Northamptonshire. The role of Executive Personal Assistant will be also required to assist with the Family and a demanding role. The Executive Personal Assistant will also be required to attend function of a high profile with the Chairman of the company and sometimes travel to the family home in Leicestershire. This Executive Personal Assistant may also get involved with Charity Work, paying invoices, travel arrangements etc. The Executive Personal Assistant is a highly demanding role and this would be suited to someone who has a military background in Administration or who has been a Personal Assistant.

Detailed Job Description

We have an urgent requirement for an Executive Personal Assistant to work with a well-established family company in Wellingborough, Northamptonshire. The role of Executive Personal Assistant will be also required to assist with the Family and a demanding role.

The Executive Personal Assistant will also be required to attend function of a high profile with the Chairman of the company and sometimes travel to the family home in Leicestershire. This Executive Personal Assistant may also get involved with Charity Work, paying invoices, travel arrangements etc.

The Executive Personal Assistant is a highly demanding role and this would be suited to someone who has a military background in Administration or who has been a Personal Assistant.

Applications from suitably experienced ex-military personnel are strongly encouraged

Main Duties and Responsibilities:

* Ensuring all executive administration is completed to the highest standards and filed for recalling where necessary, within the required timescales, including accessing directors' emails and actioning accordingly.
* Co-ordinating meetings, presentations, visitor's tours and open days.
* Provide comprehensive diary management, including electronic management of Board/ Meeting Room calendars.
* Ensure all necessary travel arrangements are arranged and details communicated accordingly, both domestic and overseas.
* Operate as first point of contact for all telephone calls, providing high standards of customer service always, ensuring a confident, positive manner, making sure any complaints are directed to the appropriate director/ departmental manager whilst remaining professional and calm.
* Prepare, review and proof read all correspondence and confidential documents.
* Collate Committee and Board agendas, papers and minutes, taking minutes where necessary, noting action points and ensuring director follows up within designated timescale.
* Research and source data from the internet and scan newspapers for articles and publicity.
* Arrange Director's lunches, acting as an intermediary with the restaurant and supply tea and coffee as required.
* Reconcile monthly expenses and deal with subscription renewals and payments

SKILLS & EXPERIENCE:

* Excellent administration and literacy skills.
* Self-motivated, flexible and work well under pressure
* PC Literate and strong typing skills.
* Ability to interact effectively at all levels within the company.
* Excellent communication skills/telephone manner and confident personality.
* Organisational skills and ability to work to deadlines.
* Handling confidential and sensitive matters.
* Maintain good relationships with other PA's and help out whenever able to.

Interested applicants will be expected to complete and return by email a simple application form to which CVs must be pasted.


Apply for this job

*CVs MUST be named in the format "YOUR NAME - CV.doc" and be in either Microsoft Word (.doc or .docx), Rich Text (.rft) or Plain Text (.txt) formats. PDF files are not accepted. Submitted files should also be less than 1MB in size.

 

CVs submitted NOT in the format above may not be received or processed correctly.